1. Data Controller

In accordance with Regulation (EU) 2016/679 (“GDPR”), the Data Controller of personal data collected through this website is:
Codenex International SRL
Registered office: Gabroveni Str., 61 - 030167 Bucharest (RO)
Trade Register (ONRC): J2025075824009
VAT number: RO52632905
Email: hello@codenex.eu
Phone: +40 316 301 455
Legal representative: Salvatore Esposito

2. Types of data processed

Through the website, Codenex may process the following categories of data:

Data provided via contact forms
– First and last name
– Email address
– Phone number
– Any other information voluntarily included in the message field

Providing these data is optional, but necessary to handle your request. If you do not provide them, Codenex may not be able to respond.

Browsing data
Technical data generated by the use of internet communication protocols may be collected (e.g. IP addresses, date and time of access, pages visited, device information). These data are used only in an aggregated form for security and statistical purposes and are not associated with identified individuals unless required by law or competent authorities.

Cookies and similar technologies
The website uses cookies and similar technologies for technical, analytical and (if activated) marketing purposes, as described in the dedicated Cookie Policy.

3. Purposes and legal bases of the processing

Personal data are processed for the following purposes:

a) Handling contact requests
To respond to messages and requests sent via the website forms and to provide information on Codenex services.
Legal basis: execution of pre-contractual measures (Article 6(1)(b) GDPR) and, where required, your consent (Article 6(1)(a) GDPR).

b) Website security and fraud prevention
To ensure the security of the website, prevent and detect fraudulent activities or abuses (e.g. attacks, attempts at unauthorised access).
Legal basis: legitimate interest of the Controller in protecting its systems and services (Article 6(1)(f) GDPR).

c) Statistics and performance analysis (if enabled)
To analyse aggregated traffic data, understand how the website is used and improve content and user experience (e.g. through tools such as Google Analytics).
Legal basis: your consent expressed through the cookie banner (Article 6(1)(a) GDPR).

d) Marketing and remarketing (if enabled)
To manage advertising campaigns and remarketing activities via third-party platforms (e.g. Meta Pixel, LinkedIn Insight Tag, Google tools), where implemented.
Legal basis: your consent expressed through the cookie banner (Article 6(1)(a) GDPR).

4. Methods and retention period of processing

Data are processed using electronic and, where necessary, paper-based tools, in accordance with principles of lawfulness, fairness, transparency and data minimisation.
Appropriate technical and organisational measures are adopted to protect data from unauthorised access, loss, disclosure or unlawful use.

Retention periods
– Data provided via contact forms: retained for the time necessary to respond to the request and, if a business relationship is established, for the duration of the relationship and any applicable legal retention periods.
– Browsing data: retained for short periods, except where required by law or for security reasons (e.g. in case of cyber-attacks).
– Cookies: retained according to the durations specified in the Cookie Policy and in your preferences set via the cookie banner.

5. Data recipients and transfers to third countries

Personal data may be accessed, within the limits of their duties, by authorised personnel of Codenex and by third parties that provide services to the Controller, such as:
– Hosting and data centre providers (with servers located in Italy)
– Cloud and security services (e.g. CDN and WAF, such as Cloudflare)
– Providers of analytics, marketing and advertising tools (if enabled)
– Professional consultants and technical providers

Where such subjects act as processors under Article 28 GDPR, they operate on the basis of specific contracts that regulate the processing of data.

Some service providers may be established in countries outside the European Economic Area (EEA). In such cases, data transfers are based on adequacy decisions of the European Commission or on appropriate safeguards, such as standard contractual clauses, in accordance with Articles 45 and 46 GDPR.

6. Cookies and tracking tools

The website uses technical cookies necessary for its proper functioning and, subject to your consent, analytical and marketing cookies managed via a consent management platform.
Detailed information on the types of cookies used, their duration and the related third parties is available in the Cookie Policy. Through the cookie banner and the relevant preferences panel, you can manage or revoke your consent at any time, without affecting the lawfulness of processing carried out before withdrawal.

7. Data subject rights

In accordance with Articles 15–22 GDPR, you may exercise the following rights, where applicable:
– Right of access to your personal data
– Right to rectification of inaccurate or incomplete data
– Right to erasure (“right to be forgotten”), under the conditions provided by law
– Right to restriction of processing
– Right to data portability
– Right to object to processing based on legitimate interest
– Right to withdraw consent at any time, without prejudice to the lawfulness of processing based on consent before its withdrawal

Requests to exercise these rights can be sent to: hello@codenex.eu.
You also have the right to lodge a complaint with the competent supervisory authority, in particular in the Member State of your habitual residence, place of work or of the alleged infringement. For Romania, the supervisory authority is the Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP).

8. Minors

The services offered through this website are intended for professional users and companies. Codenex does not knowingly collect personal data from children under the age provided for by applicable law (in general, 16 years). If you believe that a minor has provided personal data through the website, please contact Codenex to request deletion.

9. Changes to this Privacy Policy

Codenex may update this Privacy Policy from time to time, for example in case of changes to legislation, to the services offered or to the technologies used. The updated version will always be available on this page and will indicate the date of the last update. We invite you to check this page periodically.